TL;DR
Having private medical insurance in the UK offers peace of mind, but the thought of making a claim can feel daunting. At WeCovr, an FCA-authorised broker that has helped arrange over 900,000 policies, we believe the process should be simple. This guide demystifies making a claim on your private health cover.
Key takeaways
- An acute condition is a disease, illness, or injury that is likely to respond quickly to treatment and lead to a full recovery. Think of things like joint injuries, cataracts, hernias, or gallstones.
- A chronic condition is a disease, illness, or injury that has one or more of the following characteristics: it needs long-term monitoring, has no known cure, is likely to recur, or requires ongoing management. Examples include diabetes, asthma, arthritis, and high blood pressure. Standard PMI policies do not cover chronic conditions.
- Moratorium Underwriting: This is the most common type. Your insurer won't ask for your full medical history upfront. Instead, they will automatically exclude any condition you've had in the five years before your policy started. However, if you remain symptom-free, treatment-free, and advice-free for that condition for a continuous two-year period after your policy begins, it may become eligible for cover.
- Full Medical Underwriting (FMU): You provide your full medical history when you apply. The insurer then reviews it and states from day one precisely what is and isn't covered. This provides more certainty but can mean permanent exclusions for certain past conditions.
- What to do: Book an appointment with your GP. Clearly explain your symptoms, when they started, and how they are affecting you.
Having private medical insurance in the UK offers peace of mind, but the thought of making a claim can feel daunting. At WeCovr, an FCA-authorised broker that has helped arrange over 900,000 policies, we believe the process should be simple. This guide demystifies making a claim on your private health cover.
WeCovr's step-by-step guide to a smooth PMI claims process
Claiming on your private medical insurance (PMI) doesn't need to be complicated. In essence, it’s a logical sequence of steps designed to get you the right diagnosis and treatment quickly. By understanding how the journey works from start to finish, you can navigate it with confidence.
Think of it like this: your policy is your map, your GP is your starting point, and your insurer is your guide. Our job is to ensure you have the best possible map before you ever need it.
This guide will walk you through every stage, from the first symptom to the final payment, ensuring you feel empowered and in control.
Understanding Your Private Health Insurance Policy First
Before you can make a claim, you must understand what your policy does—and doesn't—cover. Getting this right from the outset is the single most important factor in a stress-free claims experience.
The golden rule of UK private medical insurance is that it is designed to cover acute conditions that arise after you take out your policy.
- An acute condition is a disease, illness, or injury that is likely to respond quickly to treatment and lead to a full recovery. Think of things like joint injuries, cataracts, hernias, or gallstones.
- A chronic condition is a disease, illness, or injury that has one or more of the following characteristics: it needs long-term monitoring, has no known cure, is likely to recur, or requires ongoing management. Examples include diabetes, asthma, arthritis, and high blood pressure. Standard PMI policies do not cover chronic conditions.
Pre-existing Conditions: The Crucial Exclusion
Similarly, any medical condition you had symptoms of, received advice for, or were treated for before your policy began is considered pre-existing. These are typically excluded from cover, at least for an initial period.
How these are handled depends on your underwriting:
- Moratorium Underwriting: This is the most common type. Your insurer won't ask for your full medical history upfront. Instead, they will automatically exclude any condition you've had in the five years before your policy started. However, if you remain symptom-free, treatment-free, and advice-free for that condition for a continuous two-year period after your policy begins, it may become eligible for cover.
- Full Medical Underwriting (FMU): You provide your full medical history when you apply. The insurer then reviews it and states from day one precisely what is and isn't covered. This provides more certainty but can mean permanent exclusions for certain past conditions.
Key Policy Terms to Know
Understanding these terms will help you avoid surprises during a claim.
| Term | What it Means in Plain English | Why it Matters for a Claim |
|---|---|---|
| Policy Excess | The amount you agree to pay towards the cost of a claim. This is a one-time payment per policy year or sometimes per claim. | You will need to pay this amount directly to the hospital or have it deducted from a reimbursement. A £250 excess means you pay the first £250 of your treatment cost. |
| Benefit Limits | The maximum amount your insurer will pay for certain treatments or services in a policy year. For example, a £1,000 limit for outpatient consultations. | If your treatment costs more than the limit, you will have to cover the difference. Core policies often have high or unlimited inpatient limits but may cap outpatient cover. |
| Hospital List | A list of private hospitals and clinics where your policy will cover your treatment. These are often tiered. | Choosing a hospital not on your list means your insurer won't pay. Check your list before agreeing to a location for treatment. |
| Outpatient Cover | Cover for consultations, tests, and diagnostics that don't require a hospital bed. For example, seeing a specialist or having an MRI scan. | This is often an optional add-on. If you don't have it, you'll need to pay for your initial consultations and diagnostic tests yourself. |
| Inpatient Cover | Cover for treatment that requires a hospital bed, including surgery and overnight stays. This is the core of all PMI policies. | This covers the most expensive part of private treatment, such as the surgery itself, accommodation, and nursing care. |
The Step-by-Step PMI Claims Process Explained
Once you're familiar with your policy, the claims process itself is a straightforward path. Follow these steps for a smooth journey.
Step 1: Spotting the Symptom & Seeing Your GP
Your journey almost always begins with your NHS General Practitioner (GP). Whether you've injured your knee playing football or have been experiencing persistent headaches, your GP is your first port of call.
- What to do: Book an appointment with your GP. Clearly explain your symptoms, when they started, and how they are affecting you.
- Why it's important: Private insurers require a GP referral to ensure that specialist treatment is medically necessary. It's a crucial first step that validates your need for further investigation. Your GP acts as a gatekeeper to specialist care.
Step 2: Getting a GP Referral
If your GP agrees that you need to see a specialist, they will write a referral letter. This is the key that unlocks your private medical insurance.
There are two types of referral:
- Open Referral: Your GP recommends you see a certain type of specialist (e.g., a cardiologist or an orthopaedic surgeon) but doesn't name a specific person. This is the most common and flexible type of referral.
- Named Referral: Your GP recommends a specific consultant. You must check if this consultant is recognised by your insurer before proceeding.
Pro Tip: Always ask for an open referral if possible. It gives you and your insurer the most flexibility to find a recognised specialist who can see you quickly.
Step 3: Contacting Your Insurer to Pre-Authorise Treatment
This is the point where you officially start your claim. Do not book any appointments before this step.
- What to do: Call your insurer's claims line. You can find the number on your policy documents or their website.
- Information you'll need:
- Your policy number
- Your full name and date of birth
- Details of your symptoms
- The date you first saw your GP
- The details from your GP's referral letter
The insurer will check your cover and, if the condition is eligible, they will give you a pre-authorisation number. This number is confirmation that they have agreed to cover the initial consultation.
Step 4: Choosing a Specialist and Hospital
With your pre-authorisation in hand, you can now find a specialist.
- How it works: Your insurer will provide you with a list of recognised specialists in your area who are experts in the relevant field. They will also confirm which hospitals on your policy list you can use.
- Your role: You can then contact the specialist's private secretary to book your first appointment, providing them with your PMI policy details and pre-authorisation number. Many top-tier insurers can even book the appointment for you.
Step 5: Attending Your Consultation and Diagnostic Tests
You will attend your initial consultation with the specialist. They will discuss your symptoms and may recommend diagnostic tests like an MRI scan, X-ray, or blood tests to get a clear picture of the problem.
Crucial Point: Each stage of treatment requires authorisation.
If the specialist recommends tests, you must contact your insurer again to get these approved. You'll need to tell them:
- The name of the test(s)
- The estimated cost (the specialist's secretary can provide this)
- Where you plan to have the test done
The insurer will provide a new or updated pre-authorisation number for the diagnostic stage.
Step 6: Authorising Further Treatment or Surgery
Once the test results are in, you'll have a follow-up consultation. If the specialist recommends a procedure, like keyhole surgery or a course of physiotherapy, this is considered the next stage of treatment.
You guessed it: you need to call your insurer one more time.
- What to do: Contact your insurer with the details of the recommended treatment. You will need the procedure code (CCSD code), which the specialist's secretary will provide. This code tells the insurer exactly what treatment you are having.
- Authorisation: The insurer will provide final authorisation for the treatment, confirming they will cover the costs.
Step 7: Settling the Bill
This is the most stress-free part of the process. In nearly all cases, you won't see a bill at all.
- Direct Settlement: The hospital and the specialist will send their invoices directly to your insurance company. The insurer pays them, using the pre-authorisation numbers you secured along the way.
- Your Excess (illustrative): If your policy has an excess (e.g., £250), the hospital will usually invoice you for this amount directly after your treatment. You pay your excess, and the insurer pays the rest.
What Happens if My Health Insurance Claim is Rejected?
While the vast majority of eligible claims are approved smoothly, a claim can sometimes be rejected. Understanding why can help you avoid this situation or know what to do if it happens.
Common reasons for a rejected claim include:
- The condition is not covered: This is the most frequent reason. It could be a chronic condition, a pre-existing condition excluded under a moratorium, or a specific treatment excluded from your policy (e.g., cosmetic surgery).
- You've exceeded your benefit limits (illustrative): If your policy has a £1,000 outpatient limit and your consultations and scans cost £1,200, the insurer will reject the final £200.
- Treatment was not pre-authorised: If you book an appointment or undergo a procedure without getting a pre-authorisation number, the insurer has the right to refuse payment.
- You used a non-recognised provider: Using a hospital or specialist that is not on your insurer's approved list will result in a rejected claim.
Steps to Take if Your Claim is Denied
- Don't Panic: Read the explanation letter from your insurer carefully. It will state the exact reason for the denial.
- Talk to Your Insurer: Call their claims department. Sometimes, it's a simple misunderstanding that can be cleared up with more information from you or your GP.
- Use the Internal Appeals Process: Every insurer has a formal complaints and appeals procedure. You can submit a written appeal, providing any new evidence that supports your claim.
- Contact the Financial Ombudsman Service (FOS): If you have exhausted the insurer's internal process and are still unhappy with the outcome, you can take your case to the FOS. They are an independent body that settles disputes between consumers and financial services companies. Their decision is binding on the insurer.
Real-Life Examples of a PMI Claim
Let's look at two common scenarios to see how the process works in practice.
Example 1: David's Knee Injury (A Straightforward Acute Claim)
- The Problem: David, 45, twists his knee playing five-a-side football. It's swollen and painful.
- Step 1 & 2 (GP): He sees his NHS GP, who diagnoses a suspected ligament tear and writes an open referral to an orthopaedic surgeon.
- Step 3 (Pre-authorisation): David calls his private health insurer. He gives them his policy number and referral details. The insurer confirms his policy is active, the condition is acute, and gives him a pre-authorisation number for an initial consultation.
- Step 4 (Booking): The insurer provides David with a list of three approved orthopaedic surgeons in his area. David chooses one and books an appointment for the following week.
- Step 5 (Consultation & Diagnostics): The specialist confirms a likely ACL tear and recommends an MRI scan to be certain. David calls his insurer again with this information. They authorise the MRI scan.
- Step 6 (Treatment Authorisation): The MRI confirms a full tear. The specialist recommends keyhole surgery (arthroscopy). David's specialist provides the procedure code. He calls his insurer a final time, and they give him full authorisation for the surgery at a hospital on his policy list.
- Step 7 (Settlement) (illustrative): David has the surgery two weeks later. The hospital and surgeon bill the insurer directly. David receives a bill for his £100 policy excess, which he pays. He is back on his feet and in physiotherapy within a month, all covered by his policy.
Example 2: Sarah's Diagnostic Journey
- The Problem: Sarah, 38, has been experiencing persistent abdominal pain for several weeks.
- Step 1 & 2 (GP): Her GP is unsure of the cause and provides an open referral to a gastroenterologist for investigation.
- Step 3 (Pre-authorisation): Sarah calls her insurer, who authorises an initial consultation with a specialist from their approved list.
- Step 5 (Consultation & Diagnostics): The specialist suspects gallstones but needs to rule out other issues. They recommend an ultrasound and blood tests. Sarah calls her insurer, who checks her outpatient limits. Her policy has a £1,500 outpatient limit, which is more than enough. They authorise the tests.
- Step 6 (Diagnosis & Treatment): The ultrasound confirms Sarah has gallstones, an acute condition. The specialist recommends laparoscopic surgery to remove the gallbladder. Sarah gets the procedure code and calls her insurer to pre-authorise the surgery. It's fully approved.
- Step 7 (Settlement): The surgery is a success. The total bill comes to £5,500. The insurer settles the full amount directly with the hospital. Sarah pays her £250 excess. The entire process from GP visit to surgery took just five weeks.
Top Tips for a Stress-Free PMI Claim
- Read Your Documents: Before you even need to claim, read your policy documents. Understand your excess, benefit limits, and hospital list.
- Keep Your Policy Number Safe: Have it saved on your phone or in an easily accessible place.
- Always Get a GP Referral: Don't skip this step. It's the foundation of your claim.
- Pre-authorise Everything: Get an authorisation number for every single stage: initial consultation, tests, surgery, and even follow-up consultations.
- Stick to the List: Only use hospitals and specialists approved by your insurer.
- Be Honest: Provide full and accurate information about your symptoms and medical history.
- Keep Records: Note down dates of calls, who you spoke to, and your authorisation numbers.
- Choose the Right Policy: The easiest way to have a smooth claims experience is to have the right policy in the first place. Working with an expert PMI broker like WeCovr ensures your cover is tailored to your needs, significantly reducing the risk of claim-time stress.
UK Health Statistics: Why PMI is More Relevant Than Ever
The value of private medical insurance becomes clear when viewed against the backdrop of the current healthcare landscape in the UK. While the NHS provides exceptional care, it is facing unprecedented pressure.
According to the latest NHS England data from late 2024, the referral-to-treatment (RTT) waiting list remains a significant national challenge. Millions of patients are waiting for consultant-led elective care. For many, this means long and anxious waits for diagnoses and procedures that could improve their quality of life.
This is where private medical insurance UK steps in. For eligible acute conditions, a PMI policy allows you to bypass these queues, often reducing the waiting time from many months to just a few weeks. This speed can be crucial not only for your physical health but also for your mental wellbeing, allowing you to get back to work and life faster.
How WeCovr Supports You Beyond the Claim
Our commitment at WeCovr extends beyond just helping you find the best PMI provider. We believe in promoting a holistic approach to your health and wellbeing.
As a WeCovr customer, you gain complimentary access to CalorieHero, our advanced AI-powered calorie and nutrition tracking app. Maintaining a healthy diet and weight is one of the most effective ways to prevent a range of health issues, reducing the likelihood you'll need to claim in the first place. This tool empowers you to take proactive control of your health every day.
Furthermore, we value your loyalty. When you purchase a Private Medical Insurance or Life Insurance policy through us, you become eligible for exclusive discounts on other types of cover you may need, helping you protect your family, home, and finances more affordably. Our high customer satisfaction ratings are a testament to our focus on providing long-term value and support.
FAQs: Your Common PMI Claim Questions Answered
Do I always need a GP referral to claim on my health insurance?
What's the difference between an inpatient and an outpatient claim?
Can I claim for a condition I had before I took out the policy?
Will my premiums go up after I make a claim?
Ready for a Stress-Free Health Insurance Experience?
Understanding the claims process is key, but it all starts with having the right policy. A plan that doesn't fit your needs can lead to disappointment when you need it most.
At WeCovr, we take the stress out of choosing. As an independent, FCA-authorised PMI broker, our experts compare policies from across the UK's leading insurers to find the perfect cover for your budget and health needs—all at no cost to you.
[Get Your Free, No-Obligation Quote Today and Secure Your Peace of Mind]
Sources
- Department for Transport (DfT): Road safety and transport statistics.
- DVLA / DVSA: UK vehicle and driving regulatory guidance.
- Association of British Insurers (ABI): Motor insurance market and claims publications.
- Financial Conduct Authority (FCA): Insurance conduct and consumer information guidance.









